Appointment Cards

What it's for

An appointment card is a business card with a job to do: it goes home in a wallet or on a fridge with the date and time of the next visit written on it, so fewer people forget and fewer chairs sit empty. Dentists, salons, barbers, chiropractors, physical therapists, auto shops, tutors and groomers hand them across the desk every day. The front carries your name, logo and phone number like any business card; the back has lines for the day, the date and the time. We will help you set it up, check the file and send a proof before a single card is printed.

Size, paper and printing

Appointment cards are the standard business card size, 3.5 by 2 inches, or a 2.5 inch square, printed in full color on both sides. The back is made to write on: the writable stock (on the 3.5 by 2 inch card) takes a pen cleanly on the side your staff fills in, while the front keeps its color. A coated card is also offered, for a front that is all photo and a back you will stamp or label instead of writing on. Design yours online from an appointment template, or upload your own file.

The card that keeps the appointment

A reminder text is easy to swipe away; a card with a time written in your receptionist's hand stays on the counter or in a wallet until the day of the visit. It also puts your phone number in front of the patient or client at the exact moment they need to reschedule, which is when you want them calling you and not quietly skipping. Many offices hand one out at checkout and slip a second into a new patient packet.

A back you can write on

Most business cards are coated on both sides, which makes colors bright but leaves ballpoint ink sitting on the surface, where it smears. Appointment cards start on the writable stock: the front is coated for color and the back is left uncoated, so an everyday pen writes cleanly and the ink dries in place. Keep the back light and simple, with plain lines and short labels such as DATE, TIME and WITH, so the handwriting is the easiest thing on it to read.

Layouts for every kind of office

The templates cover a dental office, a day spa, a chiropractor, a hair stylist, a barber, an auto service reminder and more, each with its own back: one visit, three visits in a row, or a service and mileage line for a garage. Change the colors to match your sign and your uniforms, put in your logo and your hours, and add a line for your cancellation policy if you ask for notice. Every layout keeps the words a quarter inch in from the edge so nothing is lost in the trim.

Matching reminder postcards

For patients or customers you see once or twice a year, a mailed card works while the appointment card sits in a drawer. Our appointment reminder postcards use the same kind of layouts, with the address side kept clear for mailing, so your cleaning reminders, checkups and oil change notices look like they came from the same place as the card on your front desk.

Reorders without starting over

Once your appointment card is set up, we keep the file. When the stack runs low, reorder the same card, or change a name, a phone number or the hours and approve a new proof. Offices with several providers often order one card per person on the same order, each with its own name on the front and the same back.

How ordering works

Design it online: start from one of our templates or your own logo, or upload a print-ready file in the designer, and see the price for every quantity as you go. The price is for the whole order, from 250, and the more you order, the less each one costs. We check every file and send a proof within 1 business day, and nothing is made until you approve it. It is ready to pick up or ships 4 to 5 business days after you approve the proof. Rush orders are printed the next business day, with no separate proof: the design on your screen is what prints. See how rush printing works. Pick it up free at our Hopewell Junction shop, or we ship it anywhere in the US.

Questions about appointment cards